Variable Addressing FAQ Frequently Asked Questions/File Requirements

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1. Will I be able to see a sample or proof of the addresses on my artwork before my order is printed?

Yes. We will send a PDF Proof to the email address on your trade account. The PDF proof will show an example of one address on your artwork. Reply to the email with your approval by mentioning 'Okay to Print As Is' or request a FTP code to upload revised files. Revised files will be processed and a new proof will be sent for your approval.

2. What font, size and colors will be used for the Variable Addressing portion?

The Variable Addressing portion has a default font of 12pt Arial, black only.

note: if your csv data file contains extremely long names or addresses, the font will automatically be resized to fit the addressing area, but will be no smaller than 9pt type.

Please see the example below:

3. What types of envelopes are available with Variable Addressing?

We offer several envelope size options printed on 70lb White Premium Uncoated Text or 70lb Natural White.

4. Can you inkjet print on Envelopes with Variable Addressing?

We cannot guarantee the quality of inkjet printing on Envelopes with Variable Addressing, so it is not recommended.

5. What types of files can I upload for Envelopes with Variable Addressing?

Artwork file formats: We recommend pdf. You may also send the following types: jpg, jpeg, tif, tiff, eps, and png.

Data file formats: We accept csv (comma delimited) format only.

To download a csv template click here.

On the csv file, the header columns should be labeled exactly as follows:

  • column A: FULL NAME
  • column B: COMPANY
  • column C: ADDRESS
  • column D: SUITE/APT
  • column E: CITY STATE ZIP CODE

Here's a sample of what the Mailing List Excel sheet should look like:

6. Where are the variable addresses positioned on the envelope?

See our templates page for layout and addressing position.

7. Will 4over modify my csv data file to correct any errors or typos?

No. 4over does not proofread nor flag or correct errors. It is your responsibility to double check and ensure the validity of your data. Invalid addresses, typos, misspellings, inaccurate zip codes etc. are not the responsibility of 4over.

8. What if my CSV data file has less records than the run size I ordered? If I order a run size of 500, but my data file has only 450 addresses, will I get the additional 50 envelopes printed with my artwork?

4over will print the artwork you provided for the full run size ordered. Variable addresses will be printed for each record in your CSV data file. The entire job, with addressed and non-addressed envelopes will be carton packed and delivered via the chosen delivery method (UPS Shipping, Free Local Delivery or Pick-up).

9. What if my CSV data file has more records than the run size I ordered?

If your data file contains more records than the run size you ordered, you will be notified and asked to either upload a revised CSV data file with less records or you will be asked to cancel the order and place a order for the next available run size higher than the number of records.

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4over is an industry leading wholesale distributor of print media products.